How to Build Queries in Microsoft Access on Windows 11

Introduction

Microsoft Access is a powerful program that lets you create and manage databases. Queries are one of the most important features in Access because they let you find and work with the data that you need. In this article, we’ll show you how to build queries in Microsoft Access on Windows 11.

Getting Started

Before you can start building queries, you need to have a database set up in Access. If you don’t have a database, you can create one by following the instructions in our article How to Make a MS Access Database.

Creating a Query

Once you have a database set up, you’re ready to start creating queries. To create a query, follow these steps:

1. Open your Access database.
2. Click on the “Create” tab on the ribbon.
3. Click on “Query Design” in the “Queries” group.
4. The “Show Table” dialog box will appear. Select the tables or queries that you want to use in your query and click “Add.”
5. Click “Close” when you’re done adding tables and queries.
6. The “Query Design” window will appear. This is where you’ll design your query.

Designing Your Query

The “Query Design” window is where you’ll design your query. This is where you specify the fields that you want to include in your query results, as well as any conditions that you want to apply.

To add fields to your query results, double-click on the field or drag it from the “Field List” pane to the “Design” grid. To apply conditions to your query, enter the condition in the “Criteria” row for the field.

You can also add calculated fields to your query. To do this, enter the formula in the “Total” row for the field.

Running Your Query

When you’re done designing your query, you’re ready to run it. To run your query, follow these steps:

1. Click on the “Run” button on the ribbon.
2. The “Query Results” window will appear. This is where you’ll see the results of your query.

Conclusion

Queries are a powerful feature in Microsoft Access that let you find and work with the data that you need. In this article, we’ve shown you how to build queries in Microsoft Access on Windows 11.

How to Build Queries in Microsoft Access on Windows 11

Introduction

In Microsoft Access, queries let you view, change, and analyze data stored in tables. To build a query, you can use the query designer or edit the SQL directly in the query window. The query designer provides a graphical interface for creating queries, and the query window lets you enter SQL directly.

Create a query using the query designer

Open the query designer

To open the query designer:

1. On the Create tab, in the Queries group, click Query Design.
2. In the Show Table dialog box, double-click the tables or queries that you want to use in the query.

Add fields to the design grid

After you have added tables or queries to the query designer, you can add fields to the design grid. To add fields:

1. In the Field List pane, double-click the field that you want to add.
2. To add multiple fields, click the field, and then press and hold the Ctrl key while you double-click additional fields.

Specify criteria

After you have added fields to the design grid, you can specify criteria for the fields. To specify criteria:

1. In the design grid, in the field row that you want to apply criteria to, type the criterion in the Criteria cell.
2. To specify multiple criteria for a field, in the Criteria cell, type OR or AND.

Run the query

To run the query:

1. On the Design tab, in the Results group, click Run.

Create a query by using the query wizard

The query wizard helps you create a query by asking you a series of questions about the fields that you want to include in the query and how you want to view the data.

Open the query wizard

To open the query wizard:

1. On the Create tab, in the Queries group, click Query Wizard.
2. In the New Query dialog box, click Simple Query Wizard, and then click OK.

Follow the instructions in the wizard

The query wizard guides you through the steps of creating a query.

Run the query

To run the query:

1. On the Design tab, in the Results group, click Run.

Create a query by using SQL

You can also create a query by using SQL. To create a query by using SQL:

1. On the Create tab, in the Queries group, click Query Design.
2. In the Show Table dialog box, double-click the tables or queries that you want to use in the query.
3. In the query designer, click SQL View.
4. In the SQL Pane, type the SQL statement that you want to use.

Conclusion

In Microsoft Access, queries let you view, change, and analyze data stored in tables. To build a query, you can use the query designer or edit the SQL directly in the query window. The query designer provides a graphical interface for creating queries, and the query window lets you enter SQL directly.

The INSERT INTO statement is used to add new records to a table.

The INSERT INTO statement is used to add new records to a table.

To use the INSERT INTO statement, you need to specify the name of the table and the values that you want to insert into the table.

Here is the syntax for the INSERT INTO statement:

INSERT INTO table_name (column1, column2, column3, ...)
VALUES (value1, value2, value3, ...);

For example, let’s say that you want to insert a new record into the ” Customers” table.

The “Customers” table has the following columns:

• CustomerID
• FirstName
• LastName
• City

To insert a new record into the “Customers” table, you would use the following SQL statement:

INSERT INTO Customers (CustomerID, FirstName, LastName, City)
VALUES ('1', 'John', 'Doe', 'New York');

This SQL statement would insert a new record into the “Customers” table. The “CustomerID” column would be set to “1”, the “FirstName” column would be set to “John”, the “LastName” column would be set to “Doe”, and the “City” column would be set to “New York”.