How to Create and Manage Contacts in Microsoft Outlook on Windows 11

Creating a Contact

There are two ways to create a new contact in Microsoft Outlook. The first is to click the Contacts tab in the lower left corner of the main Outlook window. Then, click the New Contact button in the upper left corner of the Contacts tab. This will open the New Contact form.

The second way to create a new contact is to click the File tab in the upper left corner of the main Outlook window. Then, click New in the left column of the File tab. Next, click Contact in the drop-down menu that appears. This will also open the New Contact form.

The New Contact form has three tabs: Details, Personal, and Notes. The Details tab is where you will enter the contact’s basic information, such as their name, email address, and phone number. The Personal tab is where you can enter the contact’s personal information, such as their birthday and anniversaries. The Notes tab is where you can enter any notes about the contact that you want to remember.

Once you have entered the contact’s information, click the Save & Close button in the upper left corner of the New Contact form. This will save the contact and close the form.

Editing a Contact

To edit a contact, first open the Contacts tab. Then, find the contact you want to edit in the list of contacts and double-click on their name. This will open the Edit Contact form.

Make the changes you want to the contact’s information and then click the Save & Close button in the upper left corner of the Edit Contact form. This will save the changes you made and close the form.

Deleting a Contact

To delete a contact, first open the Contacts tab. Then, find the contact you want to delete in the list of contacts and click on their name to select them. Next, click the Delete button in the upper left corner of the Contacts tab. This will delete the contact.

Creating a Contact Group

A contact group is a collection of contacts that you can email all at once. To create a contact group, first open the Contacts tab. Then, click the New Contact Group button in the upper left corner of the Contacts tab. This will open the New Contact Group form.

On the General tab of the New Contact Group form, enter a name for the contact group in the Group Name field. Then, click the Add Members button. This will open the Add Members dialog box.

In the Add Members dialog box, you can add contacts to the group in several ways. You can search for contacts by name, email address, or phone number. You can also browse your list of contacts and add them one at a time. To add a contact, click on their name and then click the Add button. To add multiple contacts at once, hold down the Ctrl key while you click on the contacts you want to add. Then, click the Add button.

When you are finished adding contacts to the group, click the OK button. This will close the Add Members dialog box and return you to the New Contact Group form.

On the New Contact Group form, you can add a note to the group in the Notes field. You can also add an attachment to the group. To do this, click the Attach File button. This will open the Insert File dialog box.

In the Insert File dialog box, browse to the file you want to attach and then click the Open button. This will close the dialog box and return you to the New Contact Group form. The file you attached will be listed in the Attachments field.

When you are finished, click the Save & Close button. This will save the contact group and close the form.

Editing a Contact Group

To edit a contact group, first open the Contacts tab. Then, find the contact group you want to edit in the list of contacts and double-click on its name. This will open the Edit Contact Group form.

On the General tab of the Edit Contact Group form, you can change the name of the group in the Group Name field. You can also add or remove contacts from the group. To add contacts, click the Add Members button. This will open the Add Members dialog box. In the Add Members dialog box, you can add contacts to the group in the same ways as when you created the group. To remove contacts, click the Remove Members button. This will open the Remove Members dialog box.

In the Remove Members dialog box, select the contacts you want to remove from the group and then click the Remove button. This will close the dialog box and return you to the Edit Contact Group form.

On the Edit Contact Group form, you can also add a note to the group in the Notes field. You can also add or remove attachments from the group. To add an attachment, click the Attach File button. This will open the Insert File dialog box. In the Insert File dialog box, browse to the file you want to attach and then click the Open button. This will close the dialog box and return you to the Edit Contact Group form. The file you attached will be listed in the Attachments field.

To remove an attachment, click the Remove button next to the attachment you want to remove. This will remove the attachment from the Attachments field.

When you are finished, click the Save & Close button. This will save the changes you made to the contact group and close the form.

Deleting a Contact Group

To delete a contact group, first open the Contacts tab. Then, find the contact group you want to delete in the list of contacts and click on its name to select it. Next, click the Delete button in the upper left corner of the Contacts tab. This will delete the contact group.